Our men’s and unisex polo styles run S to 3XL, the women’s fit runs XS to 2XL, and the most reliable way to size a staff order is to collect each person’s size before you order. A clear polo shirt size chart for uniforms, built from measurements on your approved sample, does the rest, because staff can choose their size with confidence instead of guessing.
Polo orders are often for groups rather than anonymous retail buyers, which changes how sizing works. This post covers the size ranges, the women’s fit, how to plan corporate and club orders, and how to write a chart people can use.
Our size ranges
| Style | Sizes | Fit |
|---|---|---|
| Classic piqué | S to 3XL | Straight, regular fit |
| Tipped collar | S to 3XL | Straight, regular fit |
| Long sleeve | S to 3XL | Straight, regular fit |
| Women’s fit | XS to 2XL | Shaped body, shorter sleeve |
The minimum is 100 pieces per style, and sizes can be mixed within it. The women’s fit counts as its own style, so it needs its own 100 pieces. Many corporate orders put women staff into the classic style instead, which is fine if the team prefers a straight cut. Offering the women’s fit is often appreciated, but it only makes sense when there are enough people to reach the minimum, or when you also sell it to other buyers.
Sizing a corporate or club order
Collect sizes first
For staff and club orders, you usually know exactly who will wear the polos. Use that. Send a simple form to each person asking for:
- their name and team or role;
- their size in the style you are ordering;
- whether they prefer the straight cut or the women’s fit, if you are offering both;
- any name printing or embroidery, if staff names go on the polo.
Give people the size chart with the form. Sizes collected this way are far more reliable than an estimated ratio.
If you can, keep one sample of each size available for people to try on. A quick try-on session at a team meeting or club night settles most doubts and saves exchanges later. When the list comes back, check it for obvious slips, such as one person entered twice or a size outside the range of the style. Then total the sizes per style and colour, and that becomes the quantity per size in your enquiry.
Plan spares
Add a small number of spare pieces in the middle sizes for new joiners, replacements and anyone who picked the wrong size. Spares are easier to include in the original order than to reorder separately, since reorders follow the same per-style minimum.
When sizes are not known
For resale stock or a large organisation where individual sizes cannot be collected, start from a ratio and adjust it to your audience. These are pieces out of 100:
| Size | Straight cut, mixed staff | Women’s fit |
|---|---|---|
| XS | n/a | 8 |
| S | 10 | 22 |
| M | 26 | 32 |
| L | 30 | 24 |
| XL | 20 | 10 |
| 2XL | 10 | 4 |
| 3XL | 4 | n/a |
Treat this as a starting point only. Your own staff list or sales history will always be a better guide.
Building the size chart
Measure the garment flat, on your approved sample. The measurements that matter on a polo are:
- Chest width. Side seam to side seam, one cm below the armhole.
- Body length. From the high point of the shoulder to the hem. If the polo has a longer back hem or side vents, measure the front and say so.
- Sleeve length. From the shoulder seam to the sleeve hem, or to the cuff on long sleeve styles.
- Shoulder width. Seam to seam.
Add a short fit note: “regular fit, true to size” for the classic and tipped styles, and “shaped through the body, shorter sleeve” for the women’s fit. Staff often order a size up out of caution, and a clear note stops that.
Wash the sample once and measure it again. Publish the post-wash measurements, since those are what people will wear.
Fabric and fit
Fabric affects how a size feels. Cotton piqué has a textured, breathable weave and a classic drape. Poly-cotton piqué holds its shape and colour well through frequent washing, which matters for uniforms worn every day. Polyester knit is smooth and light. Staff who wear the same polo most working days will notice whether it keeps its shape, so match fabric to how often it is washed.
Checking sizes before bulk
Before approving the sample, try it on two or three people of different builds, including someone at each end of the size range if you can. Check where the shoulder seam sits, the sleeve length, and whether the body is long enough to stay tucked in if your uniform policy asks for that. Check the collar sits flat and the placket lies straight.
Our minimum order and samples page explains how the minimum, sampling and quotation work across all our products.
Send us your size breakdown, style, fabric, colours and logo position along with an enquiry from our white label polo shirts page. If the polos are for staff, tell us the roles and any name printing, and we will confirm everything in the quotation.