Every polo style starts at 100 pieces, sizes can be mixed within those 100, and a sample is made and approved before bulk production. That polo shirt bulk order minimum applies to each of our four styles separately, and the women’s fit counts as its own style, which is the detail that most often changes how a corporate order is planned.
This post explains how the minimum works for retail and staff orders, what the sample is for, the order of events from quotation to dispatch, and what to send so the quotation is accurate first time.
How the minimum applies
Our styles are classic piqué, tipped collar, long sleeve and women’s fit.
- Per style. 100 classic piqué polos meets the minimum. 60 classic piqué and 40 long sleeve does not.
- Sizes mixed. Within a style, split the 100 across the size range however you need: S to 3XL for the classic, tipped and long sleeve styles, XS to 2XL for the women’s fit.
- Women’s fit is separate. It is its own style, so it needs its own 100 pieces.
- Colours. You can order more than one colour in a style. The colour split is confirmed in your quotation.
Worked examples
| Order | Meets the minimum? |
|---|---|
| 100 classic piqué, navy, sizes S to 3XL | Yes |
| 140 tipped collar, 70 white with green tipping and 70 green with white tipping | Yes, colour split confirmed at quotation |
| 80 classic piqué for men and 40 women’s fit | No, the women’s fit is a separate style |
| 120 classic piqué, worn by all staff in the straight cut | Yes |
Planning around the women’s fit
If a team has too few people to reach 100 in the women’s fit, there are three common approaches:
- offer everyone the classic straight cut, which many people prefer anyway;
- combine the order with other buyers or future stock, if you are a reseller;
- order the women’s fit for retail stock alongside the staff order, so the extra pieces are sold rather than stored.
Talk it through when you enquire and we will confirm what works in the quotation.
Sampling
We make a sample in your chosen style and fabric, with your logo where possible, so you can check fit, collar and finish. Sample terms are confirmed in your quotation.
On a polo sample, pay particular attention to:
- the collar: does it lie flat, hold its shape and sit evenly on both sides?
- the placket: is it straight, with buttons and buttonholes aligned?
- the logo: is it in the agreed position and the right size?
- the colour: does it match your swatch or reference in daylight?
- the fit: does it suit people at both ends of your size range?
Bulk production follows the approved sample, so anything you want changed must be raised before approval. Our guide to what drives the price per piece of a white label polo shirt explains how sample choices such as placket and collar details affect the quotation.
From quotation to dispatch
- Enquiry. You send the details listed below.
- Quotation. We confirm price, sample terms, colour split, lead time, and shipping method, terms and documents.
- Sample. We make it; you check and approve it.
- Advance payment. This starts production.
- Production. To the approved sample.
- Quality check. Our check covers measurements, collar and placket, logo position, colour, labels and finish.
- Packing. To your specification, by size, department or name.
- Balance payment. Before dispatch.
- Dispatch. By the method agreed in the quotation.
Lead time is confirmed in the quotation. For staff uniform launches or club seasons with a fixed date, enquire early so there is room for the sample stage. We take enquiries from buyers worldwide.
What goes in a quote request
The more complete the request, the fewer questions before we can quote.
- Style. Classic piqué, tipped collar, long sleeve or women’s fit.
- Fabric. Cotton piqué, poly-cotton piqué or polyester knit. Tipped collar polos come in cotton piqué or poly-cotton piqué.
- Colours. Names, a reference, or a swatch. For tipped collars, the tipping colours too.
- Quantity per size. For example S 10, M 26, L 30, XL 20, 2XL 10, 3XL 4.
- Logo and position. The logo file, the position (usually left chest), finished size, and any sleeve or back decoration.
- Personalisation. Staff names or roles, if the polos are named.
- Details. Number of buttons, side vents, placket preferences.
- Labels and tags. Neck label, wash-care label, hang tag if needed.
- Packing. Polybags, by size or department, barcodes if needed.
- Destination country. Labelling requirements vary by country, and shipping depends on it.
If something is not decided, say so and we will suggest options.
Reorders
Reorders follow the same per-style minimum with sizes mixed. Corporate buyers often need a top-up for new staff. Because the style, fabric, logo and packing are already approved, a reorder is quicker to confirm. Keep your approved sample as the reference for colour and logo position.
Our minimum order and samples page covers the same rules across every product we make.
Choose your style from our white label polo shirts and send the details above. We will reply with a quotation and sample terms.