Our white label caps minimum order is 300 pieces per style, and you can split those pieces across colours within the style. The order runs in a fixed sequence: enquiry, quotation, sample, advance payment, production, quality check and dispatch.
This post walks through each stage for caps and hats, with what you need to decide at each one.
The minimum order, explained
Caps and hats are in our specialised band, so the minimum is 300 pieces per style. A style here means one cap type in one fabric and construction, such as a cotton twill baseball cap with a structured front and a strap closure.
What can sit within one style:
- Colours: more than one colour is possible within the style. The colour split is confirmed at quotation, as it depends on the fabric, colours and quantity.
- Sizes: caps and beanies come in one size, so there is nothing to split. Bucket hats come in S/M and L/XL, and both sizes can be mixed within the style.
- Branding: the same logo and positions usually apply across the style. If you want different logos on different colours, tell us at enquiry.
What usually counts as a separate style:
- A different cap type, such as a trucker cap alongside a baseball cap.
- A different fabric, such as polyester instead of cotton twill.
- A different construction, such as soft front instead of structured.
If you are not sure how your plan splits into styles, send it to us and we explain it in the quotation.
An example of planning to the minimum
Say you want baseball caps in black, navy and stone, plus a run of beanies for winter. The baseball caps are one style: 300 pieces split across the three colours, with the split confirmed at quotation. The beanies are a second style with their own minimum of 300. If the beanie order is more than you need right now, a common approach is to launch with the baseball cap and add beanies later, once the first style has sold.
From enquiry to sample
Enquiry
Send the style, fabric, colours, quantity, closure, structured or soft front, your logo file and branding positions, and how you want each piece packed. Tell us the country you are shipping to.
Quotation
We quote per style, by fabric, quantity and branding. The quotation also confirms the colour split, the sample terms, the payment terms, the lead time and the shipping method. We take enquiries from buyers worldwide. Shipping method, terms and documents are confirmed in the quotation.
Sample
We make a sample cap in your chosen style, fabric and colour, with your logo. This is where you check:
- Crown shape and height.
- Peak curve and stiffness.
- Closure and how it adjusts.
- Logo size, position, colours and finish.
- Inside label and hang tag.
Our post on cap labels and tags covers the label choices in more detail. Any changes are agreed before bulk production. If a change is significant, we may suggest a second sample.
Payment, production and dispatch
Once the sample is approved, the process moves to production.
| Stage | What happens |
|---|---|
| Advance payment | Starts production on the approved sample |
| Production | Fabric cut, panels sewn, branding applied, caps shaped and finished |
| Quality check | Our check on shape, stitching, branding and counts |
| Balance payment | Paid before dispatch |
| Dispatch | Packed to your specification and shipped as agreed |
The advance is paid to start production and the balance before dispatch. The exact terms are in your quotation.
Planning around timelines
We do not publish a standard lead time, because it depends on the style, branding, quantity and the time of year. Lead time is confirmed in the quotation. A few things help an order move smoothly:
- Send final artwork early. A vector logo file saves a round of questions.
- Decide colours before the sample. Changing a colour after approval can mean a new sample.
- Approve the sample promptly. Production starts after approval and the advance.
- Plan for seasons. Beanies and bucket hats sell in different seasons, so order with enough time before your selling window.
- Reorder before you run out. A repeat style with an approved sample is simpler to reorder, but it still needs its own production slot.
Reorders
When a style sells, reordering is straightforward. Send the same style reference with your new quantity and colour split. If the branding and labels stay the same, there is usually no need for a new sample, though we can make one if you want to check a new colour. If you change the logo, the closure or the fabric, treat it as a new sample so you can see the change before bulk production.
Next step
See our four styles on the white label caps and hats page, then send us your details. For a general view of minimums and samples across all our products, see minimum order and samples. We reply with a quotation per style and, once you agree it, make your sample cap.